Ready for the Norwegian Food Safety Authority: documentation, reports, and multiple workplaces
Mattrygghet

Ready for the Norwegian Food Safety Authority: documentation, reports, and multiple workplaces

When the inspection comes, you must be able to show what was measured, by whom and when — and what was done about the deviations. This is how you retrieve it in seconds, even when you have multiple locations.

2 min read

An inspection by the Norwegian Food Safety Authority is usually not announced. The inspector will see how you work with your internal control: which points you check, what the measurements have been, and what you did when something went wrong. The answer «it’s in a binder in the office» is of little value if the binder isn’t up to date.

Overview in one place

The food safety dashboard shows today’s status: how many tasks have been completed, open deviations, number of control points, and active routines. With multiple workplaces, you can view all of them together or one at a time.

The food safety dashboard. Today’s status at a glance.
The food safety dashboard. Today’s status at a glance.

The control point register is the foundation: what you measure, where it’s located, and which limits apply. This is often the first thing the inspector asks for.

Control points with workplace, area, and temperature limit.
Control points with workplace, area, and temperature limit.

History is the documentation

Under History, you’ll find all controls, day by day: time window, workplace, routine, measured value, and who performed it, including the time. Measurements outside the limit are marked in red, and rounds that weren’t completed are listed as not performed. Nothing can be entered retroactively without being visible.

History shows each control with value, person, and time.
History shows each control with value, person, and time.

PDF report in seconds

Click «Export PDF», select the period and, if applicable, the workplace, and you’ll have a report ready to show or print. The report includes the control point register, all completed controls, and all deviations in the period, along with corrective actions. The Norwegian Food Safety Authority inspects one location at a time, so the report can be limited to the location the inspector is visiting.

First page of the inspection report, with control point register and completed controls.
First page of the inspection report, with control point register and completed controls.

Multiple workplaces, one system

If you have multiple cafés or shops, food safety uses the same workplaces as the duty roster. Employees see the rounds for their own location, and managers can monitor all locations from their phones.

Select one workplace, your own, or all.
Select one workplace, your own, or all.
All workplaces combined: what’s been done and what remains.
All workplaces combined: what’s been done and what remains.

Notifications can be sent to the managers at the relevant location. If a round is missed at Brygga, it’s the manager there who receives the notification, not everyone.

Checklist before the next inspection

  • Control points are updated. New refrigerators have been added, and old ones archived.
  • Routines cover what you actually do. Temperature, goods receipt, and cleaning.
  • No old open deviations. All deviations have a corrective action.
  • You know where the report is. History → Export PDF.

Good internal control isn’t just more paperwork. It’s ensuring that what you’re already doing is automatically recorded.

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